Minutes

VILLAS AT HARBOUR VILLAGE PROPERTY OWNER’S ASSOCIATION, Inc.
DRAFT MINUTES OF 2016 ANNUAL GENERAL MEETING.
APRIL 12th 2016

The Meeting was called to order at 9:00AM.

Owners of seven (7) units, either in person or by proxy were represented thus establishing a Quorum. Ken Page made a motion that Peter Grant chair the meeting. Second by Stuart Gordon. The motion passed unanimously.
All notices for the Meeting required by Florida Statute and the Association’s Bylaws have been met.
Dave Honold made a motion to approve the minutes of the previous AGM as read. Second by Stuart Gordon. All in favor. The motion passed.

Report of Officers: Brief reports by the Board of Directors detailing the events of the last year.
Old Business: There was no old business carried over from prior Member’s Meetings.

Management gave an overview of the Association’s finances for the fiscal year to date showing that the Association remains in a solid financial condition and proceeded to answer numerous questions from the Members. Treasurer,Stuart Gordon asked management to find out what would be involved in having the IRS change the fiscal year beginning from May 1st to January 1st.

New Business:

• Joe Geiselmann made a motion to rollover surplus funds, if any, from the 2015/16 budget to the 2016/17 budget. Second by Dave Honold. Approved unanimously.
• By Statute there was no requirement for an election of directors this year as there were only as many nominees as there were vacancies.
• The Board Members for 2016/17 therefore shall be: Ken Page, Stuart Gordon and Joette Maynard, each and all qualified to serve as a Director according to Florida Statute and Association Documents. An organizational meeting to select officers will be held following this meeting.
• Management presented a draft budget for the 2016/17 fiscal year. After much discussion, additions and changes Stuart Gordon made a motion to approve a monthly budget of $520.00 per unit. Second by Jim Boaz. After further discussion and questions all were in favor. The budget was approved unanimously. The additional $20 per month per unit was designed to cover light replacements and additional plantings.
• Other topics discussed – trimming mangroves – additional plantings – light replacements – sprinklers – painting. Stuart Gordon made a motion to approve an assessment of up to $3,500 per unit to cover the cost of painting with any additional amount required to be paid from reserves. Second by Joe Geiselmann. After further discussion the motion was approved unanimously.
Joette Maynard made a motion to adjourn. Second by Jim Boaz. There being no further business before the Members, the meeting was adjourned.

Organizational Meeting:
The following slate of officers was nominated and approved unanimously:
President: Ken Page.
VP & Treasurer: Stuart Gordon
Secretary: Joette Maynard